Key Tips For Keeping Your Accounts In Order 

Whether you’re a small business owner or a freelancer, you might find yourself overwhelmed with various aspects involved in running a business. Accounting and invoicing are known for being time-consuming and making managing business less fun. Fortunately, it’s not impossible to keep your accounts in order. 

Instead of suffering from so many headaches brought on by your accounts, consider the following tips to keep your accounts in order: 

  • Hire Professional Services 

Although not everyone requires professional services when it comes to managing their accounts, there are times that some situations demand such services. Besides, the best professional accounting expert like Ramy Hakim may help you discover some means of maximizing your returns and help you find ways to capitalize on your business deductions. 

Professionals who offer the best accounting services can also help calculate self-employment and estimated taxes, which are necessary for a business. With the help of a good accountant, you can easily access audit services and save your time for other important tasks. 

  • Take Advantage of Accounting Software 

If you want to experience ease and convenience in keeping your accounts in order, make sure to take advantage of accounting software. The good thing about using accounting software is that it allows you to track the transactions of your business easily. Although you can hire an expert to track your income and expenses, the use of accounting software offers more precise and quicker solutions for your business. 

Accounting software also maintains all of your records in one place. Other software can even file taxes for you, which helps you reduce the likelihood of accounting problems in your books. Depending on your chosen accounting software, pick the one that’s rich in features and provides excellent customer support. 

If you want something that you can use anywhere and anytime you want, choose accounting software that comes with a mobile app and cloud-based. With this kind of software, you can easily track your accounts while on the go or while you’re far away from your office. 

  • Don’t Combine Your Personal and Business Finances 

To avoid any bookkeeping issues, make sure not to combine your personal and business finances. Unfortunately, not all business owners find it easy and always have a hard time doing it. But, what they don’t know is that combining their business and personal finances can lead to a disaster. So, it’s essential to have separate accounts for your personal finances and business use. 

If you combine your finances, you won’t be able to get a clear picture of the economic health of your business. In addition to that, you might end up wasting your time going through your bank records while establishing deductible expenses. 

Fund separation can also provide you with protection and will make it much easier once you sell your business. Besides, having a business account is made easy and affordable nowadays, so make sure to open one now before it’s too late. 

  • Don’t Use Cash for Your Transactions 

If you’re a business owner, try not to use cash for transactions if you want to keep your accounts in order. The reason behind it is that spending cash without proper documentation will just make it hard for you to maintain and keep financial records. Moreover, it’s easy to forget where and how cash was spent without proper documentation. 

If possible, use a debit or credit card instead of cash because this can help you monitor your expenses effectively. You can also use a software to track spending in real time using corporate cards. Once you use cash rather than some kinds of payment methods, you might also be missing out to take advantage of write-offs because there’s no documented proof. 

  • Track Every Transaction You Do 

Never miss any transaction if you want to keep your accounts in order. Tracking all transactions is also crucial to know your financial status. Besides, you can’t make good business decisions with incomplete or bad data. So, keep a record of every transaction you do. See to it that you include this in your bookkeeping for you to reconcile your books with ease when the year ends. 

  • Digitize Your Paperwork If Possible 

Keeping your business paperwork in an orderly manner can help you stay organized. However, it’s best to digitize your important paperwork. Keeping it digitized on your filing system or accounting software can ensure that everything is filed chronologically. It’s also much easier for you to have another copy of a document if your paperwork is digitized. Plus, having a separate folder monthly and yearly may also come in handy for easy tracking. 


Keeping your accounts in order won’t just help you stay organized; it can also help you save time and money while making your business grow. Aside from that, it’ll help make your financial aspects of your business less stressful as it’s much easier for you to track your finances. However, if you’re too busy to keep your accounts in proper order, it would be wise to consider professional accounting services and let the experts do the job for you. 

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